There are few things more exciting than knowing that your small business is growing. With this growth often comes the need for more help and a bigger office. Of course, moving your existing small business office isn't the same as moving your home. The following tips can help you navigate this new and sometimes challenging period.
Tip #1: Pack sensitive documents yourself
Anything that contains sensitive information, particularly about customers, such as contact or payment information, needs to be handled with care. Losing this information can have a lasting impact on your reputation. Make sure any documentation you are tossing is promptly shredded. Everything else should be packed into sealed boxes, and then numbered so you can keep track of them. If the movers will be transporting the documents, make sure they are one of the first things off the truck so you can inventory them and make sure none are missing.
Tip #2: Keep a packing inventory
You, an assistant, or one of the movers should coordinate a packing inventory. This begins as a list of boxes and equipment. The contents of the boxes are detailed on the list so you know where everything ends up during packing. Each box needs to be numbered on the list, and then the numbers should be written boldly on at least four sides of each box. This is much better than trying to list contents or location, and it is much easier to find a box by the number than by a keyword written on it. Have several copies of your inventory list in case one is lost.
Tip #3: Get tech savvy movers
One major reason to hire commercial movers over standard residential movers is that they usually have more experience when it comes to moving sensitive equipment. This includes your office technology setup, such as computers, printers, and copy machines. These items need to packaged in well padded containers with all cords and cables accounted for. There may also need to be internal prepping of some equipment, such as removing toner cartridges or securing moving parts. Make sure your movers know how to best move these items to ensure there is no damage.
Tip #4: Don't skimp on insurance
Make sure you are well covered before you move. The moving company will likely provide limited liability insurance for anything that is in their care. You should also call your insurance agent to see if any of your current business policies cover the move in the event the moving company does not. Your agent can usually offer an umbrella policy for the move if your current policies are insufficient, or you can purchase additional coverage through your movers.
For more help, contact a commercial moving company in your area.Share